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Vendor Import Tool

The Vendor Import Tool lets you quickly add subcontractors and suppliers to Bolster in bulk using a spreadsheet. This is the fastest way to set up your vendor list.

Overview

With the Vendor Import Tool, you can:

  • Import vendors in bulk using a spreadsheet

  • Add contact names, emails, phone numbers, and addresses

  • Create subcontractors and suppliers instantly

  • Avoid manually entering vendors one by one

Imported vendors appear immediately in your Vendors list and can be used throughout Bolster.

How to Access the Vendor Import Tool

  1. Log in to https://app.bolsterbuilt.com

  2. In the left-hand navigation, go to:
    Admin

  3. Click Vendor import tool

You will land on the Import vendors page.

Import Vendors Page

On the Import Vendors page, you will see:

  • Upload file — Upload your completed spreadsheet

  • Download template — Download the official vendor import template

  • A drag-and-drop upload area

Always use the provided template to ensure your import is successful.

Step 1: Download the Vendor Import Template

  1. Click Download template

  2. Open the template in Google Sheets or Excel

Each row in the template represents one vendor.

Step 2: Fill Out the Vendor Import Template

Use the grid below to understand what each column does and which fields are required.

Vendor Import Template – Column Guide

Column Name Required Description Example
Email Optional (Recommended) Vendor’s primary email address. Used for communication and records. jane@smithco.com
Company Name Optional Vendor’s business or company name. Smith Co Ltd.
Address (Single Field) Optional Use only if the full address exists in one column. Includes street, city, state/province, postal/zip, and country. Unit 123, 321 Mountain Ave, New City, KS, 33333
Street Address Optional Street number and name only. Use if address fields are separated. 123 Pine Street
Postal / Zip Code Optional Vendor’s postal or zip code. 90210 / T2G 0X2
Suite / Unit Number Optional Apartment, suite, or unit number. 456A
City Optional Vendor’s city. Defaults to your company city if not provided. Vancouver
State / Province Optional Vendor’s state or province. Defaults to your company state/province if not provided. California
Country Optional Vendor’s country. Defaults to your company country if not provided. United States
Phone Optional Vendor’s primary phone number. 999-999-9999
Contact Full Name Optional* Full name of the vendor contact. Use if the name is stored in one field. Jane Smith
Contact First Name Required* Vendor contact’s first name. Required if full name is not provided. Jane
Contact Last Name Required* Vendor contact’s last name. Required if full name is not provided. Smith

Required Field Rules

You must provide either:

  • Contact Full Name
    OR

  • Contact First Name and Contact Last Name

All other fields are optional.

Step 3: Upload the Completed Template

  1. Return to the Vendor Import Tool page

  2. Click Upload file or drag and drop your spreadsheet

  3. Confirm the upload

Bolster will process the file and automatically create vendors.

How to Access Vendors After Import

Once imported, vendors appear in your main vendor list.

Accessing Vendors

  1. In the left-hand navigation, go to:
    Team management

  2. Click Vendors

This opens the Subcontractors + suppliers table.

Vendors Page Overview

From the Vendors page, you can:

  • View all subcontractors and suppliers

  • Search and filter vendors

  • Create new vendors manually

  • Edit vendor details

  • Use vendors in estimates, budgets, and purchase orders

Imported vendors behave exactly the same as manually created vendors.